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Communication Etiquette!

Whether it be in person or through the net, it’s difficult to get through a day without talking to anyone! So if you need some tips on what to do the next time you gotta get that human connection, look no further because we got you! 😀👌


Phone Calls ☎️

Ah, yes. Phone calls. For some people, the idea of calling someone over the phone can be a little bit anxiety-provoking. Why? Well, it could just be that they’re not as coherent or eloquent as they are over text or emails. It’s all good when you’re calling a friend, but it’s a different story when you are calling to make an appointment or an inquiry about something that is both personal and important to you. Don’t worry. Start with a ‘hello!’ or ‘good morning/afternoon/evening’! State your name and the reason for why you are calling. Don’t be afraid to elaborate if you have to! If the person on the other end can’t hear you, be patient and just adjust your volume and/or talking speed and try again!

Texting

Texting is a lot less formal than writing a letter or email, so try not to sweat too much over typos when autocorrect changes ‘of’ to ‘if’ and vice versa! 😅 If you’re texting friends, just do you! No need to worry about the amount of emojis or ‘LOLs’ you put into your messages. If you’re texting an acquaintance or someone you don’t know very well, you could try to tone down the extraness in your texting style until they get used to it. And if you’re texting someone in a more formal context, just remember that one or two smiley emojis is ok, don’t ‘LMFAO’ your boss, and keep your language on the straight and narrow unless otherwise. 🔥🔥🔥

 

Social Media 👀

If you have an account on Twitter, Instagram, Facebook, Snapchat, Tumblr, Youtube, and etc, you probably already have a social circle on there with which you are comfortable and familiar with! It’s your personal space! But try to keep it tasteful! You don’t know what impression your social media might give to a potential colleague or employer should they look over your queued posts!

 

Emails

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Emails are hardly ever fun, especially when you’re a student! But you have to keep on top of them because your academic life kinda depends on it. #sadreactsonly #😥 During each quarter/semester, you’ll probably have to email a professor or two about the course if you haven’t already gone to office hours to do that. So if you don’t already know how to formulate a .message, here’s a few tips on how you can do that:

● Start off with a ‘Dear Professor/Dr. *insert name here*’. Make sure that you use the proper term of address unless your professor is ok with being addressed casually.
● You should state your name, school ID#, and which class of theirs that you are currently enrolled in because some professors teach more than one class and will not bother with the rest of your email if the source is too vague or ambiguous.
● State your concern -> grade disputes, exam regrades, homework/project clarification, research interest. Be polite and concise with what you want to say.
● Thank them for their time. Your professor is probably taking time out of their free time to read your emails, so thank them properly. If you want a response, say something like ‘I understand that you are busy, but I would appreciate it if you could give me a response regarding this concern. Thank you!”
● Sign your email -> “Sincerely, *insert your full name and school ID#)

Bug Calling


Just don’t.The person you’re trying to contact has a life of their own. Maybe they’re busy working or taking a break. The aren’t going to be chained to a computer or a phone at all times and you are not entitled to their time and energy, so don’t expect them to give you an immediate response to your concerns. Give them some time before you send another email or call them again. If you’re thinking about sending them an email or a voicemail every hour or so until they respond, maybe rethink that choice. You wouldn’t want someone to spam your inbox, so why would you do it to them?

Once you get the hang of it, communication with your colleagues and the outside world isn’t so scary! And if you’re still not sure about what the etiquette rules are, try to ask yourself how you’d conduct yourself and what would you say if you were talking to someone in person! Enthusiasm and excitement aren’t bad, especially if you want to leave a good impression on someone! 💪 (That’s a low-key life hack right there!) Don’t be intimated to reach out to people when you want to!


 

Posted by: kapiresidences on October 13, 2018
Posted in: Kapi Blog